Stop searching for answers to tough facility management questions, like:
- How will a reduction in the budget effect the cleanliness of the learning environment?
- Do we have answers to control costs in a health risk outbreak?
- Will buying low cost supplies really reduce our cost to clean? How much should we spend on supplies?
- How much labor is required to clean our buildings? Do we have enough? Do we have too much? Can we better utilize the labor available to positively impact the learning environment?
- Do we have a training program in place for current and new custodial staff members? Should we use institute days for training our custodial staff?
- Are there other facilities applying mechanization and modern methods for me to benchmark ? (vs. bench marking the neighbor doing the same thing).
Education funding is scarce. Looking ahead a couple of years, the financial forecast remains grim. Isn’t it time to take a look at a new approach to cleaning your schools? An approach that will give you the transparency you need to make the necessary cuts but, to do so, with regard first to health?
Each year, during the budget planning period, you select a budget number for the custodial department. In most districts, this is based on past history and any additional foreseeable expenses such as equipment replacement, new construction, and how comfortable you are with your various funding sources.
You’ve done a great job at procuring products at the lowest possible price. You’re at the point where the supply chain isn’t going to allow you to go any lower. So the question becomes, how can you cope with future cuts if you can’t procure products at a price any lower than you are right now?
In most districts, the business office spends tens of thousands of dollars on cleaning supplies and still, many aren’t satisfied with the cleanliness levels achieved in the schools. For the past few years, you’ve cut the supply budget and possibly eliminated cleaning personnel, but haven’t seen noticeable changes in cleanliness. Does this mean there is excess? What costs are essential versus optional? How do you decide where to cut? What do you cut? Do you even know what got cut the last time there was a budget reduction?
Cleaning is complex. There are many variables that go into determining and controlling your total custodial budget number. At Pike Systems, we break down the cleaning budget further by looking specifically at demographics, procedures, cleaning frequencies, cleaning standards, supplies, and labor.
We start with what you want cleaned. By identifying the items to clean by quantity and the square footage of all floor surfaces to be cleaned, we are able to add these into our formula to get the number.
Procedures are a critical component to arriving at the budget number. Appling modern methods, mechanization, and tools will greatly reduce your labor portion of the budget. Procedures will also drive the quality of the work performed.
Frequency can be determined by your desired cleanliness level. Less frequent cleaning will result in a lower quality standard.
The cleaning standards are the combination of demographics, procedures, and frequency. For example, “Clean the west corridor with the battery scrubber each night using red pads and the Super Shine-All Detergent. Any changes in the cleaning standard will impact your budget either up or down.
Supplies make up less than 10% of the overall budget. Yet, because it is tangible, it tends to get the greatest attention. By applying your cleaning standards, you are able to put a number on the various supplies for your facility. For example, take the square footage of the west hall, the coverage of floor finish per gallon, the number of coats, and the frequency, you know the number of gallons you need.
Labor is your biggest part of the budget and the one that should receive the most attention. This number is calculated by identifying your cleaning standards for each facility.
There are additional factors that also impact the budget number such as supply price increases, cost of living increases, mechanization, a trained staff, and risk factors such as a MRSA outbreak or Mold issues.
For a complete audit of your facility, contact Pike Systems by clicking on the contact us icon on this page.